Information for parents about how Grosvenor Park complies with the General Data Protection Regulation is outlined below.
All organisations must have a legal basis for processing your personal information or your child's personal data. This legal basis could be a legal obligation, life or death situations, as part of a contract with you or through consent given by you. You can give consent for yourself or your child if they are under the age of 13.
The General Data Protection Regulation (GDPR) May 2018 explains that:
Consent must be a freely given, specific, informed and an unambiguous indication of your wishes. There must be a clear affirmative action showing your consent. Also, consent can be removed, however, there may be another legal basis for processing your personal data.
At Grosvenor Park Primary School, we use the following data processing applications:
This is our schools main ‘Management Information System’ and contains the information gathered from parents following the completion of our paper-based application form. The SIMs.net database is added to throughout the year with attendance and assessment information. As required by law, information held on SIMs.net is shared with the Department for Education (and it’s agencies such as the Standards and Testing Agency) as well as the Local Education Authority (Lancashire County Council) and Health Services (such as the school Nursing Team).
Information is also shared with departing/receiving schools when children transfer. This transfer of information is undertaken using the DfE’s secure “S2S” system.
Information is held on SIMs.net indefinitely at present, but this is under review.
This is our school “texting” service and allows us to communicate with you using SMS.
We also use this application to allow parents to arrange parents’ evening appointments.
Information on T2P is captured from SIMs.net (using the information provided by parents on our paper application form).Your personal information is removed from T2P once your child leaves our school.
ParentPay is the platform our school uses to enable parents to make 'online' payments to school (for items such as school trips and lunch money).
Login information is set up by parents, using information linked to SIMs.net (using the information provided by parents on our paper application form).
Personal information is managed by parents from set-up.
This is an online application which we have subscribed to in order to allow us to process, analyse and monitor the assessment information held on your child. This application also allows teachers to write and produce end of year reports for each child.
Information used within iTrack is captured from SIMs.net (using the information provided by parents on our paper application form).Your child’s assessment information is held in our system for three years after they leave us (or is removed if they transfer primary school).
The CPOMS system is used to record incidents involving your child (such as behaviour incidents, first aid, SEND). We also use CPOMS to store the information you share with us (eg letters from home are scanned to the system). Information held on CPOMS may be transferred to other schools (if a child moves schools) if the receiving school also uses the application.
Information on CPOMS is captured from SIMs.net (and added to throughout the year as described).CPOMs information is removed from our system once a child leaves our school.
EvidenceMe is a programme used by our EYFS and Key Stage 1 staff to record assessment information about children. This application allows teachers to record evidence about each child's progress in school. Often this evidence is in the form of pictures and/or videos taken of children working. Assessment information held in EvidenceMe is shared with parents throughout the year.
Information on EvidenceMe is captured from SIMs.net (and added to throughout the year as described).
Information is held until a child leaves our school.
Evolve is an electronic planning and tracking tool which we use for Educational Visits (school trips). This application allows us to record the planning for school trips (eg risk assessments, itineraries etc.).
Information on Evolve is populated using the information provided to us by parents and, dependent on the type of visit, data is shared with the Local Authority.
Information is held on Evolve indefinitely as this allows us to build up a portfolio of good quality trip information (but this is currently under review).
Charanga is an online music application which enables all our children to continue their music tuition at home.
The information used by Charanga is limited to children's names.
Information is held on Charanga until a child leaves our school.
The Inventry system is an electronic signing in and out application used by all visitors to our school. It is also used by our children for signing in and signing out (outside of registration periods).
Information to the system is captured from SIMs.net and added to through the interface with visitors.
Information is held on Inventry indefinitely (although this is currently under review).
Junior Librarian is an electronic library "borrowing" application which allows us to record the books borrowed and returned by our children from the school library.
Information to the system is captured from SIMs.net.
Information is held on Junior Librarian until your child leaves our school.
Timestables Rockstars in an online platform which encourages the learning of timetables. Children have their individual log-in information which has been generated by the application using information supplied by the school. The information supplied is limited to your child's name and class/year group.
Information is removed from Timestables Rockstars once your child leaves our school.
The Children's University is used to support home learning by encouraging children to take part in a wide range of out of school activities.
CU collect limited data, including name, URN, year group, gender, ethnicity and postcode.
Purple Mash is an online learning resource which supports our delivery of the Computing elements of the National Curriculum. PurpleMash also supports integrating technology across all aspects of our curriculum. Additionally, PurpleMash allows for 'online' work to be set by teachers for children to access at home (and send back to teachers for assessment).
Children have their individual log-in information which has been generated by the application using information supplied by the school. The information supplied is limited to your child's name and class/year group.
Information is removed from Purple Mash once your child leaves our school.
In order to facilitate 'remote learning' (during the partial or full closure of our school), teachers and teaching assistants will use Zoom (an online meeting platform) to deliver live lessons to children (in groups or 1:1). It is anticipated that these lessons will be recorded and uploaded to the School's website. It is highly likely that a child's image and voice will be part of the recording and their name will be used.
All the video recorded lessons will be removed from the website and deleted from staff accounts at regular intervals and will all be removed once the school re-opens.
PE Primary Passport
PE Primary Passport is an online platform which supports the teaching and assessing of P.E. Teachers have individual log-in information to protect all the information stored on the application. Teachers will take videos and pictures of your child to use as evidence for their successes in P.E. The information supplied is limited to your child's name and class/year group.
Information is removed from PE Primary Passport once your child leaves our school.
School staff use a variety of applications and hardware which will include the use of personal information captured through any of the applications mentioned on this webpage. These include the school's website, email accounts, Twitter feed as well as staff's laptop computers, iPads, classroom desktop computers and portable storage devices.
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DATA PROTECTION PRIVACY NOTICES